Pennoyer School District 79

Administrative Guidelines to Implement


The Board of Education establishes a Curriculum Coordinating Council (CCC) and grants it the authority to make professional decisions, which it recommends to the Board, pertaining to curriculum, instruction, assessment and student learning.  The CCC will adhere to the following administrative procedures.



 Curriculum Coordinating Council

The Curriculum Coordinating Council (CCC) is a representative group of district personnel and community representatives.  The CCC makes all professional decisions pertaining to curriculum, instruction, and student learning and advises the Board of Education, through the superintendent, in these matters.  This means the CCC also serves as a sounding board for certified personnel in curriculum/instruction matters, makes recommendations regarding staff development, coordinates accreditation processes, directs work of all Subject Area Committees, and appoints and directs any other committees necessary for the development, implementation, and long-term evaluation of curriculum and instruction.  The CCC does not make managerial decisions related to buildings, personnel, budgets, or other agenda items reserved for the administrative team or building principals.


GENERAL PROCEDURES:  The CCC will meet regularly throughout the school year for the purpose of carrying out its functions.  Meeting dates will be established and noted on the district calendar.  At the beginning of each school year members will be informed of all regular meeting dates.  Special meetings may be called as needed by the superintendent, or at least three members of the CCC.  Notification of any extra meetings will be given at least five workdays prior to the meeting.

 DECISION-MAKING PROCESS:  All decisions will be by consensus of those members present.  Voting will be used only when consensus cannot be reached and a decision must be made according to an immediate timeframe.  In that case, simple majority will rule.  Consensus principles and procedures are outlined in Appendix A.

QUORUM:  A quorum constitutes a simple majority of the total membership. Meetings will not be conducted unless a quorum is present.

CHANNELS OF COMMUNICATION:  All recommendations of the CCC will be presented to the Board of Education by the superintendent or the CCC’s Board member designee.

AGENDA DEVELOPMENT AND PROCEDURE: A tentative agenda for the following meeting will be established by CCC consensus at the conclusion of each regular meeting.  Additional agenda items for consideration by the CCC may be proposed by the members, by certified personnel, the superintendent or by members of the Board of Education.  The items should be submitted to the superintendent at least ten working days prior to the scheduled meeting of the council.  The agenda and notification of the meeting will be posted at least three days prior to the scheduled meeting. 

MAINTAINING MEETING RECORDS:  The superintendent will maintain a master file of all minutes, summaries, and other materials submitted to the CCC.


The mission statement, long-range plan, and the policy document are subject to review at the beginning of each year. If changes, corrections, or updating are determined to be necessary after this analysis, then the CCC will make the amendments following the standard procedure for decision making.


 THE CHAIRPERSON OF THE CCC:  The superintendent serves as chairperson of the CCC, with the following specific duties:


1.        presides at all regular meetings

2.        prepares and distributes final agendas for all regular meetings

3.        provides for notification of all meetings

4.        calls all special meetings

5.        assists in conducting inservice activities

6.        oversees selection of CCC members according to the policy document and provides their training, using current CCC members as resources

7.       appoints and trains members of Subject Area Committees

8.       monitors attendance of CCC members

9.        prepares an annual report on the activities of the CCC to be submitted to the Board of Education

10.      recommends yearly committee goals and objectives

11.      along with the Board representative,represents the CCC at all Board of Education meetings and other appropriate public functions, or appoints a CCC member to do so

12.     assures that all district committees adhere to the goals of the mission statement and the long-range plan

VICE-CHAIRPERSON OF THE CCC: The principal will serve as the vice-chairperson and will fulfill all the duties of the chairperson in that person's absence.

 Members of the CCC

The members of the CCC will be representative of district certified personnel and parent/community members.  Interested parties will be asked to fill out an application and submit it to the superintendent.  The superintendent will make the final selections annually.  However, the principal will be asked for input on teacher applicants and will periodically be asked to make recommendations.  District personnel members of the CCC will be selected on the basis of interest and experience.  Parent/community members will be selected according to interest and availability.  Member replacement will be made to maintain appropriate representation.  Additional provisions are these:

COMPOSITION AND REPRESENTATION:  Member selection should provide for a variety of personal and professional experiences, assuring that all grade bands and professional categories are represented.  This is the recommended constituency but may be adjusted by the superintendent to meet district needs.

primary teachers (PK‑2)


intermediate teachers (3‑5)


middle level teachers (6‑8)


certified personnel outside regular classroom / Department Chair


parent/community person(s)

1 / 2





board member**

1 / 2


9 / 11

*These are permanent members of the CCC by virtue of their positions; they do not apply for membership.

**The Board of Education selects one of its members to serve on the CCC.

 ATTENDANCE: Regular attendance of all CCC members is expected.  Any member with excessive absences will be contacted by the superintendent.


a. completes a training program in the curriculum model being used in the district

b. attends all regularly scheduled meetings of the CCC and assigned Subject Area Committee

c. maintains positive communication between CCC and building faculties, emphasizing teacher ownership of curriculum planning

d.assists in training new CCC members, SAC members, or other participants in the district's curriculum development process


a. acts as the communication link among the certified staff, superintendent, and Board of Education

b. establishes meeting dates and length of meetings

c. sets and prioritizes goals for the year

d. reviews the curriculum policy document on a yearly basis and makes revisions when appropriate

e. reviews the district mission statement on a yearly basis and makes revisions when appropriate

f. assures that the district's mission statement is a working mission statement used in all district decision-making circumstances

g. develops a long-range plan for curriculum development, implementation, and evaluation — with an annual review of progress and direction

h. establishes guidelines for Subject Area Committees, approves work completed by these groups, and recommends completed work to the Board of Education

i. recommends staff development sessions based on the needs and timelines of the curriculum model

j. guides the district through a process of defining mastery and validates that definition periodically

k. discusses and possibly modifies grading policies and student report cards

l. creates a plan for extended learning opportunities

m. makes decisions about local assessments

n. reviews the latest trends and developments in curriculum and instruction and makes decisions regarding their m. applicability in the district

Subject Area Committee

The Curriculum Coordinating Council (CCC) appoints Subject Area Committees (SAC) in accordance with the long-range plan for curriculum development.  A SAC is formed for each subject area to be analyzed.  The primary responsibility of this group is to formulate a results-based curriculum by following an action agenda prescribed by the CCC.

SELECTION:  The superintendent appoints members to the SAC.  The number of individuals appointed to a SAC may vary according to subject.

TERMS:  Members of SACs should understand that the committee will meet regularly for a period of three to four years following a prescribed action agenda.

DUTIES OF MEMBERS:  SAC members are expected to attend all committee meetings, complete assigned tasks, and maintain positive communication between the SAC and building faculties.

First Reading: August 9, 2017

Adopted: September 13, 2017